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Prepare a travel bill for a booked journey
When a customer needs a bill for a journey booked through your agency, use the booking to prepare it. Keep the passengers and fare together so they can match the bill to the trip. Their original ticket or booking confirmation remains a separate document.
Example: a booking with a discount
For illustration, a booking has a ₹5,600 base fare and a ₹100 convenience fee. The subtotal is ₹5,700. A ₹300 discount brings the total to ₹5,400.
This example has no tax. Enter the charges and tax that apply to the actual booking.
Dates and references each answer a different question
Bill Date is the date the travel bill was issued. Travel Date is the date the passenger started the journey. They may be the same, but they do not have to be.
Bill Number belongs to this bill, while Booking Reference and PNR come from the reservation. Copy the numbers you have and leave the other boxes empty. For an overnight journey, the optional departure and arrival dates can show the full schedule.
From booking to finished bill
- Enter the agency, bill number, date, and booking reference or PNR.
- Add the passengers, route, travel date, carrier, and schedule. Enter the fare, extra charges, discount, and tax from the booking.
- Add the payment method and reference. Check the names, journey, and fare against the booking before generating the PDF.
Build the fare in the same order as the booking
Base Fare is the starting price of the journey. Fuel Surcharge, Airport / Station Charges, Passenger Service Fee, Convenience Fee, and Other Charges are added to it. The discount is then subtracted, and tax is calculated on the remaining amount.
Enter a charge separately only when it is part of the fare you are recording. Leaving unused add-on fields at zero keeps the bill short and easy to check.
More than one passenger or more than one journey?
When people share one booking, put each passenger on a separate line. Employee name, ID, department, and cost centre are only for workplace records; they do not replace the passenger names.
Make separate bills when the outward and return journeys have different tickets, PNRs, dates, or fares. If one booking has a single reference and combined fare, use that total and add a short return note if needed.
Payment details do not show a paid or unpaid balance
The bill can show Cash, Card, UPI, or Bank Transfer and an optional payment reference. It does not show a paid amount or money still due.
Use the payment reference to match the bill with the transaction. If you need to record a part payment or money still due, an invoice has the right payment fields.
Travel bill or cab bill?
Choose the Travel Bill Generator for a booked journey that needs passenger names, PNR or booking details, carrier, class, schedule, and a fare breakdown.
Choose the Cab Bill Generator for a road ride that needs pickup and drop locations, driver and vehicle details, distance, rate per kilometre, tolls, or parking.
Travel bill FAQs
Can I include departure and arrival times?
Yes. The optional Schedule section has separate departure and arrival dates and times.
Can I add employee details for an office record?
Yes. Employee name, employee ID, department, and cost center are available in the optional claim-details section.
Does this replace the original ticket or booking confirmation?
No. Copy the details from the real booking and keep the original ticket, confirmation, or boarding pass when it is needed for a claim.