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Make the bill recognisable from the journey
A passenger should be able to spot the right trip without studying the whole page. The names, starting point, destination, travel date, and booking reference do most of that work.
Add those details as they appear in the booking, then enter the fare. You can make a bill for a flight, train, bus, cab, or ferry journey.
Dates and references each answer a different question
Bill Date is the date the travel bill was issued. Travel Date is the date the passenger started the journey. They may be the same, but they do not have to be.
Bill Number belongs to this bill, while Booking Reference and PNR come from the reservation. Copy the numbers you have and leave the other boxes empty. For an overnight journey, the optional departure and arrival dates can show the full schedule.
From booking to finished bill
- Add the agency: Enter the travel agency name, contact details, address, and optional logo.
- Identify the bill: Enter the bill number and bill date, then add the booking reference or PNR when available.
- Name the journey: Add the passenger names, starting point, destination, and travel date.
- Describe the service: Choose Flight, Train, Bus, Cab, or Ferry, then add the carrier, travel class, passenger count, and seat or coach details that apply.
- Add the schedule: Enter departure and arrival dates and times when they help explain the journey.
- Build the fare: Enter the base fare, any separate add-on charges, the discount, and the tax percentage shown for the booking.
- Record the payment: Choose the payment mode and enter the transaction or payment reference when available.
- Check the preview: Match the names, route, dates, references, and total with the booking before generating the PDF.
Build the fare in the same order as the booking
Base Fare is the starting price of the journey. Fuel Surcharge, Airport / Station Charges, Passenger Service Fee, Convenience Fee, and Other Charges are added to it. The discount is then subtracted, and tax is calculated on the remaining amount.
Enter a charge separately only when it is part of the fare you are recording. Leaving unused add-on fields at zero keeps the bill short and easy to check.
Example: a train booking with a discount and tax
A train journey has the following fare:
- Base Fare: ₹5,600
- Fuel Surcharge: ₹400
- Station Charges: ₹200
- Convenience Fee: ₹100
- Subtotal: ₹6,300
A ₹300 discount brings the amount to ₹6,000. With 12% entered in the Tax field, the tax is ₹720 and the total travel bill is ₹6,720.
More than one passenger or more than one journey?
When people share one booking, put each passenger on a separate line. Employee name, ID, department, and cost centre are only for workplace records; they do not replace the passenger names.
Make separate bills when the outward and return journeys have different tickets, PNRs, dates, or fares. If one booking has a single reference and combined fare, use that total and add a short return note if needed.
Payment details do not show a paid or unpaid balance
The bill can show Cash, Card, UPI, or Bank Transfer and an optional payment reference. It does not show a paid amount or money still due.
Use the payment reference to match the bill with the transaction. If you need to record a part payment or money still due, an invoice has the right payment fields.
Travel bill or cab bill?
Choose the Travel Bill Generator for a booked journey that needs passenger names, PNR or booking details, carrier, class, schedule, and a fare breakdown.
Choose the Cab Bill Generator for a road ride that needs pickup and drop locations, driver and vehicle details, distance, rate per kilometre, tolls, or parking.
Check these details before making the PDF
- The agency name and bill number are correct.
- The bill date has not been mistaken for the travel date.
- Passenger names match the booking.
- The route runs from the correct origin to the correct destination.
- PNR and booking references are in the right fields.
- Mode, carrier, class, seat, and schedule details belong to this journey.
- Add-on charges and discounts have not been counted twice.
- The tax percentage and final total match the amount being recorded.
- Payment mode and reference match the transaction.
Travel bill FAQs
Which types of journey can I add?
The form supports flight, train, bus, cab, and ferry journeys. You can also add the carrier or service name and choose the travel class.
Can I add more than one passenger?
Yes. Enter the passenger names in the Passenger Name(s) box and add the total passenger count. Putting each name on a separate line makes the bill easier to read.
What is the difference between a PNR and a booking reference?
A PNR identifies the passenger record with the carrier. A booking reference identifies the reservation with an agency or booking service. Add either or both when they appear in the booking.
Can I include departure and arrival times?
Yes. The optional Schedule section has separate departure and arrival dates and times.
How is the travel bill total calculated?
The generator adds the base fare and entered add-on charges, subtracts the discount, then adds the tax calculated from the percentage entered.
Can the bill show CGST and SGST or IGST?
Yes. When India is selected, the form offers CGST and SGST or IGST tax display. Enter the tax percentage and choose the display that matches the fare being recorded.
Can I add employee details for an office record?
Yes. Employee name, employee ID, department, and cost center are available in the optional claim-details section.
Can the travel bill show a part payment or balance?
No. It can show the payment mode and reference, but it does not include a paid amount or balance. Use the Invoice Generator when those details are needed.
Does this replace the original ticket or booking confirmation?
No. Copy the details from the real booking and keep the original ticket, confirmation, or boarding pass when it is needed for a claim.
Can I download the travel bill as a PDF?
Yes. Check the journey, fare, and payment details in the preview, then generate and download the PDF.