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Confirm a payment with a clear receipt
Once money changes hands, the customer needs a record they can recognise later. The useful details are simple: who paid, what the payment covered, how it was made, and how much you received.
List the products or services first, then add the date, method, amount, and transaction reference. Business and customer details give that payment its context.
Choose the receipt layout that fits the payment
Thermal Receipt
Choose this compact layout for an 80mm or 58mm receipt, such as one printed at a counter.
Payment Receipt
Choose the full-page layout when the customer needs a larger document with business, customer, item, payment, and signature details.
Record the sale and the payment together
- Identify the receipt: Use the generated receipt number or enter your own, then select the receipt date.
- Add who received the money: Enter the business name and contact details under Business Details.
- Add who paid: Enter the customer or company under Received From.
- List what was paid for: Add each product or service with its quantity, rate, and a short description when needed.
- Record the payment: Choose the method and status, then enter the payment date, amount received, and transaction reference when available.
- Check the result: Review the total, amount received, balance, and payment details before generating the PDF.
Receipt number and payment reference are different
The receipt number identifies the receipt created by your business. A simple sequence could be RCP-2026-001, RCP-2026-002, and so on.
The payment reference identifies the actual transaction, such as a UPI reference, bank transaction number, card approval number, or cheque number. A cash payment may not have one.
Show full, partial, or refunded payment correctly
Paid: Use this when the complete receipt total was received. If Amount Received is left blank, the receipt uses the full total.
Partially Paid: Enter the amount actually received. The receipt will show the rest as the balance.
Refunded: Use this status when the payment was returned. Add the refund amount or reference in Payment Notes so the receipt is clear.
Receipt example for a partial service payment
A repair business receives part of the payment for completed work:
- Repair service: 1 × ₹2,500 = ₹2,500
- Replacement part: 1 × ₹1,200 = ₹1,200
- Subtotal: ₹3,700
- Tax at 18%: ₹666
- Total: ₹4,366
- Amount received: ₹2,500
- Balance: ₹1,866
Select Partially Paid, enter ₹2,500 as the amount received, and add the payment method and reference. The receipt then confirms exactly what was paid without hiding the remaining balance.
A receipt is proof of payment, not a payment request
An invoice tells a customer how much they need to pay. A receipt confirms how much your business has already received.
If no payment has been made yet, prepare an invoice instead. For a part payment, the receipt can show both the amount received and the balance still left.
Before giving the receipt to the customer
- The receipt number is different from earlier receipts.
- The receipt date and payment date are correct.
- The business and customer names are correct.
- The products or services match the payment.
- The payment method and reference match the transaction.
- The payment status agrees with the amount received.
- The total, amount received, and balance are correct.
Receipt maker FAQs
Can I make a receipt for a product or a service?
Yes. Add each product or service as a separate item with its quantity, rate, and description.
Can I make a receipt for cash, UPI, card, or bank transfer?
Yes. Choose the payment method that matches how the money was received. Cheque and other payment options are also available.
What should I enter in Reference No.?
Enter the transaction, UPI, card approval, bank, or cheque reference when one is available. It can be left empty for a cash payment.
Can the receipt show a part payment?
Yes. Select Partially Paid and enter the amount received. The remaining amount will appear as the balance.
Can I add tax to the receipt?
Yes. Tax can be entered separately for each item or as one percentage on the subtotal.
Can I add a logo or receiver name?
Yes. Upload a business logo and add the receiver's name and role when a signature block is needed.
Is a receipt the same as an invoice?
No. An invoice requests payment. A receipt confirms payment that has already been received.
Can I download the receipt as a PDF?
Yes. Check the preview, then generate and download the PDF.