Hotel Bill Generator

Prepare a guest’s checkout bill, including any advance paid.
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Document Settings

Choose the language, region, currency, and paper size for this document.

Tax RegionThis follows your selected region. Change it if a different country or region applies to the tax on this document.

Upload an optional logo for the hotel bill header.

Click to upload
Upload logo image (PNG, JPG, WEBP, SVG). Max 2 MB.

Hotel Details

Hotel Extra DetailsOptional contact and tax details for the hotel header.

Guest Details

Guest Extra DetailsAdd guest ID, nationality, or contact details if needed.

Stay Details

Enter the stay dates here. In Charge Items, enter the number of nights in Qty; the dates do not fill it automatically.

Stay Reference DetailsOptional booking, ID proof, rate-plan, and invoice time fields.

Charge Items

For a room charge, Qty is the number of nights and Rate is the price per night. Add food, laundry, and other extras on separate rows.

Charges and Tax

Amount Paid

Payment Details

For a part payment, choose Amount above and enter what the guest paid. The rest appears as the balance.

Payment ReferenceAdd the payment or booking reference if you have one.
NotesOptional notes shown on the hotel bill.

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Prepare the guest’s bill at checkout

At checkout, the guest needs a bill for the stay and any extras they used. Bring the room charges, meals, and other services together, then account for any advance so they can see what is left to pay.

Hotel bill example for a two-night stay

These sample amounts show how the total is calculated. Use the prices and tax that apply to your bill.

A guest stays in a deluxe room for two nights and uses two extra services:

  • Deluxe room: 2 × ₹3,500 = ₹7,000
  • Breakfast: 2 × ₹400 = ₹800
  • Laundry: 1 × ₹300 = ₹300
  • Subtotal: ₹8,100
  • Service charge: ₹400
  • Discount: ₹500
  • Amount after service charge and discount: ₹8,000
  • Tax at 12%: ₹960
  • Total: ₹8,960

If the guest has already paid ₹4,000, enter that amount so the bill shows a balance of ₹4,960.

Start with the stay, then add the charges

  1. Add the hotel, guest, room, and check-in and check-out details.
  2. Enter the number of nights in Qty and the price per night in Rate. Add other charges on separate rows.
  3. Enter any service charge, discount, tax, and payment received. Check the dates, charges, and amount still due before generating the PDF.

Enter the room nights correctly

The check-in and check-out fields show when the guest stayed. They do not fill the room quantity for you.

For a three-night stay at ₹2,500 per night, add a room charge with Qty 3 and Rate ₹2,500. The row total will be ₹7,500. If the room rate changed during the stay, use a separate row for each rate.

Keep the room charge and guest extras separate

Use one row for the room stay and separate rows for anything else added to the guest's account. This makes the final amount easier to check.

  • Deluxe room — 2 nights
  • Breakfast — 2 guests
  • Laundry — 1 service
  • Airport transfer — 1 trip

Add the date to a row when it helps the guest match a charge to a day of the stay.

Show whether the guest paid in full

Choose Total Amount when the complete bill has been paid. Choose Amount when the guest paid only part of it, then enter the amount received.

The balance is worked out from the final total after service charge, discount, and tax.

What does guest folio mean?

A guest folio is the itemised account for a hotel stay. It shows the guest and room details, stay dates, room charges, extra services, payments, and any balance left.

On this page, the hotel bill and guest folio describe the same stay record.

Hotel bill generator FAQs

Can I add a booking ID and room details?

Yes. The bill can show the booking ID, room number, room type, rate plan, and number of guests.

Can I add a hotel logo?

Yes. Upload the logo above the Hotel Details section. The hotel email and website can also be added when needed.

Is a hotel bill the same as a booking confirmation?

No. A booking confirmation records the reservation. A hotel bill records the stay, charges, payment, and balance.