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Start with Hospital Invoice or Pharmacy Bill
The first choice changes the form, so select the bill that matches what was provided to the patient.
Hospital Invoice
Choose this for a clinic visit, consultation, diagnostic service, procedure, room charge, or another hospital service. It includes visit, admission, insurance, and hospital payment fields.
Pharmacy Bill
Choose this for medicines or medical supplies sold by a pharmacy. It includes prescription details and medicine fields such as batch number, expiry, MRP, and selling rate.
A final total is not enough
A patient should be able to connect every amount with a consultation, test, room stay, medicine, or supply. Separate rows are far more useful than one unexplained total.
Each row uses quantity and rate. Discounts reduce those charges, tax is added when entered, and the patient and insurance payments determine what is still due.
Prepare the medical bill in a clear order
- Choose the bill type: Select Hospital Invoice for services or Pharmacy Bill for medicines and supplies.
- Add the provider: Enter the hospital, clinic, or pharmacy name, address, phone number, registration details, and logo when needed.
- Identify the bill: Use the generated invoice number or enter your own, then add the bill date, time, payment mode, and status.
- Add the patient: Enter the patient name first, followed by the optional patient ID and contact details that belong on the bill.
- Enter the visit or prescription: Add the doctor and visit details for a hospital bill, or the prescription details for a pharmacy bill.
- List the charges: Add each service or medicine with its quantity, rate, and relevant supporting details.
- Record the payment: Enter discounts, tax, the amount paid, and insurance payment when it applies.
- Review the PDF: Check the line totals, payment split, and balance in the preview before generating the bill.
For a hospital bill, describe the service clearly
Use a separate row for each consultation, test, procedure, room charge, or other service. The category can group similar charges, while the service date and notes can add useful context.
Quantity is not limited to physical items. For example, two room days can be entered as quantity 2 with the daily room rate. The preview calculates quantity × rate and then subtracts any discount entered on that row.
For a pharmacy bill, Rate controls the line total
Enter the medicine name, quantity, batch number, expiry, and code when those details are available. MRP can be shown for reference, but the Rate is the selling amount used to calculate the line total.
For example, if the MRP is ₹120 but the medicine is sold at ₹110, enter 120 under MRP and 110 under Rate. A quantity of 2 gives a line amount of ₹220 before any line discount.
Patient and insurance payments can be shown separately
On a hospital invoice, Advance / Patient Paid records money received from the patient. Insurance Paid records money already paid by the insurer. The bill adds both amounts and subtracts them from the total to show the balance.
If the payment status is Partially Paid, enter the amounts actually received. If the bill is marked Paid and both payment amounts are left at zero, the preview treats the full total as paid. Use Unpaid when nothing has been received.
Hospital bill example with a remaining balance
A patient has the following charges:
- Consultation: 1 × ₹800 = ₹800
- Diagnostic tests: 1 × ₹2,200 = ₹2,200
- Procedure charge: 1 × ₹6,000 = ₹6,000
- Room charge: 2 × ₹2,500 = ₹5,000
- Subtotal: ₹14,000
- Line discount: ₹500
- Total: ₹13,500
If the patient paid ₹4,000 and insurance paid ₹8,000, the bill shows ₹12,000 paid and a balance of ₹1,500. The example uses no tax; enter a tax percentage only when it belongs on the bill being prepared.
Line discount and bill discount are added together
A line discount reduces one service or medicine. The invoice or bill discount reduces the bill as a whole. When both are entered, the preview subtracts both before calculating the bill-wide tax and final total.
The tax field applies one percentage to the discounted subtotal. It does not set a different tax rate for each service or medicine.
Check these details before giving the bill to the patient
- The selected bill type matches the services or medicines provided.
- The provider name, patient name, invoice number, and bill date are correct.
- Every service or medicine has the right quantity and rate.
- Pharmacy batch, expiry, MRP, and rate have not been mixed up.
- Line discounts and the overall bill discount are entered only once.
- Patient paid and insurance paid match the amounts already received.
- Payment status agrees with the paid amount and remaining balance.
Medical bill generator FAQs
Should I choose Hospital Invoice or Pharmacy Bill?
Choose Hospital Invoice for consultations, tests, procedures, admission, room, or clinic charges. Choose Pharmacy Bill for medicines and medical supplies sold by a pharmacy.
Can a clinic or diagnostic centre use the hospital bill?
Yes. Enter the clinic or diagnostic centre as the provider and add each consultation, test, scan, or other service as a separate charge.
Does the bill calculate quantity and rate automatically?
Yes. Each line amount is calculated from quantity × rate. Any line discount is then subtracted from that line.
What is the difference between MRP and Rate on a pharmacy bill?
MRP is shown as product information. Rate is the selling amount used with quantity to calculate the charge.
Can I add admission and insurance details?
Yes. Hospital invoices can include admission and discharge dates, room type, bed number, insurer, policy number, and claim number.
Can the bill show patient payment and insurance payment?
Yes. Enter both amounts separately on a hospital invoice. They are added together to calculate the amount paid and remaining balance.
Does this generator approve an insurance claim?
No. It prepares the bill PDF only. Check the required documents and bill format directly with the insurer, employer, hospital, or other organisation receiving it.
Can I add a discount and tax?
Yes. You can add discounts to individual rows and one discount for the full bill. One tax percentage can be applied to the discounted subtotal.
Can I download the medical bill as a PDF?
Yes. Review the patient, charges, payments, and balance in the preview, then generate and download the PDF.