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Show how the employee's pay was worked out
The employee should be able to trace the take-home amount without guessing. Start with what they earned, place every deduction underneath, and let the difference explain the net pay.
Employer, employee, and pay-period details identify the slip. Earnings and deductions explain the money; attendance and payment information provide context when they are useful.
Pay period and pay date do not mean the same thing
The pay period is the month, week, or date range the salary covers. The pay date is the day the employee was paid or is due to be paid.
For example, a salary slip can cover 1 July to 31 July and have a pay date of 1 August. Choose Monthly Salary, Hourly, Weekly, or Contract as the pay basis so the slip describes the arrangement clearly.
Build the salary slip from earnings to net pay
- Add the employer: Enter the company name, contact details, address, and logo when needed.
- Identify the employee: Add the employee name, ID, job title, department, and other details that should appear on the slip.
- Set the pay period: Enter the period covered, pay date, payslip number, and pay basis.
- List every earning: Add Basic Salary, HRA, allowances, bonus, overtime pay, or other earnings as separate rows.
- List every deduction: Add only the deductions that apply, with the amount for each one.
- Add supporting details: Include attendance, payment method, bank reference, year-to-date figures, notes, or signatures when they are useful.
- Check the take-home amount: Compare the earnings, deductions, and net pay in the preview, then generate the PDF.
Attendance does not change the salary automatically
Working days, paid days, loss of pay days, hours worked, and overtime hours are shown as information on the salary slip. Entering them does not increase or reduce the pay by itself.
Work out the amount first, then add it to the correct side. For example, add Overtime Pay under earnings or Loss of Pay under deductions. The same applies to an hourly employee: hours worked can be displayed, but the earning amount must still be entered.
Keep earnings and deductions easy to follow
Earnings are the amounts added to the employee's pay. These may include Basic Salary, HRA, Special Allowance, Bonus, Incentive, or Overtime Pay.
Deductions are the amounts taken away from gross earnings. These may include PF, income tax, professional tax, a loan recovery, or loss of pay. The form does not decide which components apply or calculate them for you, so enter the figures already approved for the employee.
Salary slip example for one month
An employee's July earnings are entered like this:
- Basic Salary: ₹25,000
- HRA: ₹10,000
- Special Allowance: ₹5,000
- Overtime Pay: ₹1,500
- Gross earnings: ₹41,500
The deductions for the same month are:
- PF: ₹3,000
- Income Tax: ₹1,500
- Loss of Pay: ₹1,000
- Total deductions: ₹5,500
The preview calculates a net pay of ₹36,000. This is only an example of how the rows and totals work; replace every component and amount with the employee's actual salary details.
Add the payment details that help identify the transfer
The payment method explains how the salary was paid, such as bank transfer, UPI, cheque, or cash. The reference can hold the bank or transaction number used to find that payment later.
Paid, Processed, and Pending describe the payment status on the slip. Changing the status does not change net pay, so make sure both the status and the salary figures are correct.
Check the salary slip before sharing it
- The employee name, ID, designation, and department are correct.
- The pay period and pay date are not mixed up.
- Every earning and deduction has the correct name and amount.
- Gross earnings minus total deductions matches net pay.
- Attendance figures agree with the records used to prepare the salary.
- Only the last four bank account digits are shown when bank details are added.
- The payment status and reference match the actual payment.
Salary slip generator FAQs
What is the difference between gross earnings and net pay?
Gross earnings are all earnings added together before deductions. Net pay is the amount left after total deductions are subtracted.
Can I add my own salary components?
Yes. Earnings and deductions use custom rows, so you can enter the component names and amounts that apply to the employee.
Does the generator calculate PF, tax, ESI, or professional tax?
No. Enter the final deduction amounts already worked out for the employee. The generator adds the deduction rows but does not decide or calculate those amounts.
Will paid days or loss of pay days change net pay?
No. Attendance details are displayed on the slip only. Enter any salary reduction as a deduction row after calculating it.
Will hours worked calculate pay for an hourly employee?
No. Hours worked and overtime hours can be shown, but the related earning amount must be calculated and entered under earnings.
Can I add bank and payment details?
Yes. You can add the bank name, the last four account digits, payment method, payment status, and a payment reference.
Does a salary slip need a signature?
A signature is optional in this form. You can add an authorised person's name and title, upload an authorised signature, or add an employee acknowledgement signature when needed.
Is a salary slip the same as a salary certificate?
No. A salary slip gives the earnings and deductions for a particular pay period. A salary certificate usually confirms a person's employment and salary more generally.
Can I download the salary slip as a PDF?
Yes. Review the salary details and totals in the preview, then generate and download the PDF.