Cab Bill Generator

Create a cab or taxi bill with trip and fare details.
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PDF download: 10 credits

Context

Set document locale, currency, and paper size for this document.

Advanced Tax ContextDocument locale sets this automatically. Change it only when the tax jurisdiction differs from the selected locale.

Upload an optional logo for the cab receipt header.

Click to upload
Upload logo image (PNG, JPG, WEBP, SVG). Max 2 MB.

Cab Operator

Operator Extra DetailsOptional email and tax identifier for business receipts.

Passenger

Passenger ContactOptional contact details for receipts that need passenger follow-up information.

Trip Details

Trip ReferenceOptional app, booking, and duration metadata.
Driver and VehicleOptional driver and vehicle details for transport records.

Fare Breakdown

Extra Fare AdjustmentsOptional waiting, night, toll, parking, and service charges.

Payment

NotesOptional receipt notes shown below the fare summary.

Wait for the preview to finish loading.

Requires 10 credits to generate this PDF.

Start with the route the passenger will recognise

The pickup and drop are usually the quickest way to recognise a cab ride. Put them beside the trip date, time, and passenger before adding the fare.

City Ride, Airport Transfer, Outstation, and Hourly Rental cover different kinds of trip. A trip ID, booking reference, driver, or cab number can help when two rides have similar routes.

Turn the trip details into the final fare

  1. Add the cab operator: Enter the company name, contact details, address, tax ID, and logo when needed.
  2. Add the passenger: Enter the passenger's name and optional phone or email.
  3. Describe the trip: Add the receipt number, date, time, service type, pickup, and drop.
  4. Identify the ride: Include the trip ID, booking reference, driver, cab number, vehicle, and duration when available.
  5. Build the fare: Enter the base fare, distance, rate per unit, and each extra charge separately.
  6. Apply the final adjustments: Add the discount and tax percentage used for this trip.
  7. Record the payment: Choose the payment mode and status, then enter the amount received and payment reference.
  8. Check the balance: Review the route, fare lines, total, paid amount, and balance before generating the PDF.

Distance and rate work as a pair

The distance fare is calculated as Distance × Rate / Unit. If the ride covered 18 km at ₹22 per km, the distance fare is ₹396.

Base Fare is added separately. Enter km or mi as the distance unit that matches the trip, and do not put the complete fare into both Base Fare and Rate / Unit.

Put extra charges on the right line

Waiting Charges are for chargeable waiting time. Night Charges hold an extra amount for a night trip. Toll / Parking keeps road tolls and parking costs visible. Service Charge is for a separate operator fee when one was charged.

The preview adds these amounts to the base and distance fares. The discount is subtracted next, and the tax percentage is applied to the amount left after the discount.

Example: an airport ride with a part payment

  • Base fare: ₹150
  • Distance fare: 18 km × ₹22 = ₹396
  • Waiting charges: ₹80
  • Toll / parking: ₹120
  • Service charge: ₹50
  • Fare subtotal: ₹796
  • Discount: ₹50
  • Tax: ₹0
  • Trip total: ₹746

If ₹500 has been received, select Partially Paid and enter ₹500 as the Paid Amount. The receipt then shows a balance of ₹246.

Payment status is not the paid amount

Paid, Unpaid, and Partially Paid describe the payment state on the receipt. The Paid Amount controls the amount received and the remaining balance.

For a fully paid trip, enter the full trip total as the Paid Amount. For a part payment, enter only the amount received. Leave it at zero for an unpaid trip. Changing the status alone does not fill the paid amount.

Receipt number, trip ID, and booking reference have different jobs

The receipt number identifies the payment document. The trip ID identifies the completed ride. The booking reference identifies the original reservation.

They may look similar, but keeping each value in its own field makes it easier to match the bill with a booking or trip record.

Check the cab bill before sharing it

  • The passenger and cab operator names are correct.
  • Trip date, time, pickup, and drop match the ride.
  • Distance uses the correct km or mi unit.
  • Base fare and distance fare match the operator's fare breakdown.
  • Waiting, night, toll, parking, and service charges match the trip.
  • Discount and tax are entered only once.
  • Payment status agrees with the paid amount and balance.
  • Receipt number, trip ID, booking reference, driver, and vehicle details are not mixed up.

Cab bill generator FAQs

How is the distance fare calculated?

The generator multiplies Distance by Rate / Unit. Base fare and extra charges are then added separately.

Can I use kilometres or miles?

Yes. Choose km or mi and enter a rate that uses the same unit.

Can I add waiting, night, toll, or parking charges?

Yes. Waiting, night, toll or parking, and service charges each have their own field.

Why does a Paid receipt still show a balance?

Payment Status does not fill the Paid Amount. Enter the full trip total as the Paid Amount when the fare has been paid completely.

Can the receipt show a part payment?

Yes. Select Partially Paid and enter the amount received. The rest will appear as the balance.

Can I add driver and vehicle details?

Yes. Driver name and phone, cab number, vehicle model, and vehicle type are available as optional fields.

Can I add a trip ID and booking reference?

Yes. Both can be displayed along with the receipt number and trip details.

Does this replace an original receipt from a ride-booking app?

No. This generator prepares a cab operator receipt from the details entered. Get an official platform receipt directly from the company that provided the ride.

Can I download the cab bill as a PDF?

Yes. Check the trip, fare, payment, and balance in the preview, then generate and download the PDF.