Salary Slip Generator

Give an employee a payslip that explains their take-home pay.
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PDF download: 10 credits

Document Settings

Choose the language, region, currency, and paper size for this document.

Tax RegionThis follows your selected region. Change it if a different country or region applies to the tax on this document.

Upload an optional logo for the payslip header.

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Upload logo image (PNG, JPG, WEBP, SVG). Max 2 MB.

Employer

Employer Tax DetailsOptional employer tax identifier for payroll records.

Employee

Employee Payroll IDs and BankAdd the employee’s tax or payroll IDs and bank details if needed.

Pay Period

Attendance DetailsDays and hours are shown on the slip but do not change pay. Enter overtime under Earnings and any loss of pay under Deductions.

Earnings

Deductions

Enter the deduction amounts already worked out for this employee. The tool adds the rows; it does not calculate PF or income tax.

Year to DateEnter the totals so far this year. These are not calculated from earlier salary slips.
PaymentOptional payment reference and processing status.
Authorization
Authorized SignatureUpload an optional signature image.
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Upload logo image (PNG, JPG, WEBP, SVG). Max 2 MB.
Employee SignatureUpload an optional acknowledgement signature.
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Upload logo image (PNG, JPG, WEBP, SVG). Max 2 MB.
NotesOptional notes shown on the payslip.

Wait for the preview to finish loading.

Requires 10 credits to generate this PDF.

Help an employee understand their pay

An employee checking their salary needs to see why the take-home amount differs from their basic pay. Prepare a payslip for the period with the earnings and deductions used to work out that payment.

Salary slip example for one month

An employee's July earnings are entered like this:

  • Basic Salary: ₹25,000
  • HRA: ₹10,000
  • Special Allowance: ₹5,000
  • Overtime Pay: ₹1,500
  • Gross earnings: ₹41,500

The deductions for the same month are:

  • PF: ₹3,000
  • Income Tax: ₹1,500
  • Loss of Pay: ₹1,000
  • Total deductions: ₹5,500

The preview calculates a net pay of ₹36,000. This is only an example of how the rows and totals work; replace every component and amount with the employee's actual salary details.

Pay period and pay date do not mean the same thing

The pay period is the month, week, or date range the salary covers. The pay date is the day the employee was paid or is due to be paid.

For example, a salary slip can cover 1 July to 31 July and have a pay date of 1 August. Choose Monthly Salary, Hourly, Weekly, or Contract as the pay basis so the slip describes the arrangement clearly.

Build the salary slip from earnings to net pay

  1. Add the employer, employee, pay period, and pay date.
  2. Enter each earning and deduction separately, using the amounts worked out for this employee.
  3. Check gross earnings, total deductions, net pay, and payment details before generating the PDF.

Attendance does not change the salary automatically

Working days, paid days, loss of pay days, hours worked, and overtime hours are shown as information on the salary slip. Entering them does not increase or reduce the pay by itself.

Work out the amount first, then add it to the correct side. For example, add Overtime Pay under earnings or Loss of Pay under deductions. The same applies to an hourly employee: hours worked can be displayed, but the earning amount must still be entered.

Keep earnings and deductions easy to follow

Earnings are the amounts added to the employee's pay. These may include Basic Salary, HRA, Special Allowance, Bonus, Incentive, or Overtime Pay.

Deductions are the amounts taken away from gross earnings. These may include PF, income tax, professional tax, a loan recovery, or loss of pay. The form does not decide which components apply or calculate them for you, so enter the figures already approved for the employee.

Add the payment details that help identify the transfer

The payment method explains how the salary was paid, such as bank transfer, UPI, cheque, or cash. The reference can hold the bank or transaction number used to find that payment later.

Paid, Processed, and Pending describe the payment status on the slip. Changing the status does not change net pay, so make sure both the status and the salary figures are correct.

Salary slip generator FAQs

Does the generator calculate PF, tax, ESI, or professional tax?

No. Enter the final deduction amounts already worked out for the employee. The generator adds the deduction rows but does not decide or calculate those amounts.

Does a salary slip need a signature?

A signature is optional in this form. You can add an authorised person's name and title, upload an authorised signature, or add an employee acknowledgement signature when needed.