Loading preview...
Your bill preview will appear shortly.
Loading preview...
Your bill preview will appear shortly.
Prepare the bill for a patient’s visit or medicines
A patient may need a bill after a consultation, a test, or a hospital stay. Choose Hospital Invoice for these services. For medicines bought at a pharmacy, choose Pharmacy Bill so the purchase is recorded separately.
Hospital bill example with a remaining balance
A patient has the following charges:
- Consultation: 1 × ₹800 = ₹800
- Diagnostic tests: 1 × ₹2,200 = ₹2,200
- Procedure charge: 1 × ₹6,000 = ₹6,000
- Room charge: 2 × ₹2,500 = ₹5,000
- Subtotal: ₹14,000
- Line discount: ₹500
- Total: ₹13,500
If the patient paid ₹4,000 and insurance paid ₹8,000, the bill shows ₹12,000 paid and a balance of ₹1,500. The example uses no tax; enter a tax percentage only when it belongs on the bill being prepared.
A final total is not enough
A patient should be able to connect every amount with a consultation, test, room stay, medicine, or supply. Separate rows are far more useful than one unexplained total.
Each row uses quantity and rate. Discounts reduce those charges, tax is added when entered, and the patient and insurance payments determine what is still due.
Prepare the medical bill in a clear order
- Choose Hospital Invoice or Pharmacy Bill. Enter the provider, patient, bill number, and date.
- Add each service or medicine with its quantity and selling price. Fill in visit or prescription details where needed.
- Enter discounts, tax, and money received. For a hospital invoice, record patient and insurance payments separately. Check the total and balance before generating the PDF.
For a hospital bill, describe the service clearly
Use a separate row for each consultation, test, procedure, room charge, or other service. The category can group similar charges, while the service date and notes can add useful context.
Quantity is not limited to physical items. For example, two room days can be entered as quantity 2 with the daily room rate. The preview calculates quantity × rate and then subtracts any discount entered on that row.
For a pharmacy bill, Rate controls the line total
Enter the medicine name, quantity, batch number, expiry, and code when those details are available. MRP can be shown for reference, but the Rate is the selling amount used to calculate the line total.
For example, if the MRP is ₹120 but the medicine is sold at ₹110, enter 120 under MRP and 110 under Rate. A quantity of 2 gives a line amount of ₹220 before any line discount.
Patient and insurance payments can be shown separately
On a hospital invoice, Advance / Patient Paid records money received from the patient. Insurance Paid records money already paid by the insurer. The bill adds both amounts and subtracts them from the total to show the balance.
If the payment status is Partially Paid, enter the amounts actually received. If the bill is marked Paid and both payment amounts are left at zero, the preview treats the full total as paid. Use Unpaid when nothing has been received.
Line discount and bill discount are added together
A line discount reduces one service or medicine. The invoice or bill discount reduces the bill as a whole. When both are entered, the preview subtracts both before calculating the bill-wide tax and final total.
The tax field applies one percentage to the discounted subtotal. It does not set a different tax rate for each service or medicine.
Medical bill generator FAQs
Can a clinic or diagnostic centre use the hospital bill?
Yes. Enter the clinic or diagnostic centre as the provider and add each consultation, test, scan, or other service as a separate charge.
Can I add admission and insurance details?
Yes. Hospital invoices can include admission and discharge dates, room type, bed number, insurer, policy number, and claim number.
Does this generator approve an insurance claim?
No. It prepares the bill PDF only. Check the required documents and bill format directly with the insurer, employer, hospital, or other organisation receiving it.